QS Study

Notice before Collections on Delinquent Account

Date…

Client/Customer name….

Address/Company name…

Sub: Notice before Collections on Delinquent Account

Dear Mr./Mrs., XYZ

I have written to you quite a few times over the past few months (Specific time) requesting a clarification on why you have failed to bring your account with us current. Earlier, we attempt via phone and email, reminding you about an upcoming due date and notifying them the day the invoice became past due.

By disregarding these requests, you are detrimental the admirable credit record you had formerly maintained with our company. In addition, you are incurring additional disbursement to yourself and to us.

Unless I hear from you within one week (as your requirement), I will have no other option but to turn your account over for compilation. I am apologetic that we must take such extreme act but I am anxious you leave us no substitute. You can protect your credit rating by remitting your check today for the amount stated above.

Yours very truly,

Name…

Company name…

Address…

*** *** ***

Remember- This is not your first endeavor to contact the customer/client about the invoice in question. This collection letter should be sent as soon as the payment goes past due. This first collection letter should include important points, such as:

  • Days past due
  • Amount due
  • Note earlier attempts to collect
  • Summary of account
  • Instructions and Due date for payment- it is important to use an actual date, not “in the next 7 business days” as this can be vague
  • Your contact information.