QS Study

Reply Letter to Inquiries

The letter that is written in response to the inquiry letter, it is called reply letter to inquiry. In a broader way, when the receiver of an inquiry letter writes a reply letter to the original sender, it is known as reply letter to inquiry. This letter provides the reader or inquirer with the information relating to persons, products, and enterprises. The reply letter may contain favorable news (positive information) or unfavorable news (negative information).

In the opinion of Quible, “Letters of reply to inquiries are messages that provide the reader with information about products, services, and persons.” The reply to a letter of inquiry should be timely. Delay in response may reduce the utility of information. However, if reply cannot be presided immediately, a letter of acknowledgement can be sent mentioning the expected response date.