Essentials and Prerequisites of a Valid Notice
Serving notice is essential for holding meeting. It is generally prepared and sent to the members before the date of the meeting. However, a valid notice should fulfill the following pre-requisites:
Written, signed and seat by the proper person: Notice of the meeting must be prepared, signed and sent by the proper and competent person. Otherwise it will not be treated as a valid notice.
Mentioning the place, date, and time of the meeting: A valid notice must clearly specify the place, date, and time of holding the meeting.
Date of writing notice: Generally, notice is served before holding the meeting. Therefore the notice must contain the date on which it is being prepared and sent to justify that notice is served before holding the meeting.
Unconditional: The notice of the meeting must be unconditional. If any condition is put on the notice, it will be declared invalid.
Sending notice by using appropriate media: The notice should be sent to its recipients by using appropriate media like messengers, mail, currier etc. Generally, the name of the media through which the notice is to be sent to its recipients is mentioned in the articles or by-laws of the organizations. Otherwise, any ongoing custom is followed in sending the notice.
Sending to the eligible persons: The notice must be sent to the persons who are eligible to attend the meeting. Notice should not be sent to any person who is not legally authorized to attend the meeting.