The factors that are making Project Plan effective –
Project planning is a procedural step in project management, where required documentation is created to ensure successful project completion. It is at the heart of the project life cycle and tells everyone involved where you’re going and how you’re going to get there.
Any successful project plan must contain nine key elements.
Project plan elements: The process of developing the project plan varies from organization to organization, but any project plan must contain the following elopements –
Overview: This is a short summary of the objective and scope of the project. It is directed to top management and contains a statement of the goals of the project, a brief explanation of their relationship to the firm’s objectives, a description managerial structure that will be used for the project, and a list of the ‘Major milestones in the project schedule.
Objective: This contains a more detailed statement of the general goals noted in the overview section. The statement should include profit and competitive aims as well as technical goals.
General approach: This section describes both the managerial and the technical approaches to the work. The technical discussion describes the relationship of the project to available technologies.
Contractual aspects: This critical section of the plan includes a complete list and description of all the reporting requirement, customer-supplied resources, liaison arrangements, advisory committees, project review and cancellation procedures, proprietary requirements, any specific management arrangement, as well as the technical deliverables and Their specifications, delivery schedules, and a specific procedure for changing of the above.
Schedules: This section outlines the various schedules and lists all milestone events. Each task is listed, and the estimated time for each task should be obtained from those who will do the work.
Resources: There are two primary aspects to this section. The first is the budget. Second, monitoring and control procedure should be described.
Personnel: This section lists the expected personnel requirements of the project. Special skills, types of training needed, possible recruiting problems, legal or policy restriction on workforce composition, and any other special requirements, such as security clearance, should be noted here.
Risk management plans: This covers potential problems as well as potential lucky breaks that could affect the project. Sometimes it is difficulties to convince planners to make a serious attempt to anticipate potential difficulties or benefits.
Evaluation Methods: Every project should be evaluated against standards and by methods established at the project’s inception, allowing for both the direct and ancillary goals of the project.