Format of Ledger
A Ledger is a book which includes all the accounts whether individual, real or nominal, which are primary entered in journal or particular reason subsidiary books. In computerized systems, it consists of interlinked digital files, but follows the same accounting principles as the manual system. Here briefly explain a simple format of ledger.
- Each ledger account is divided into two parts. The left hand side is known as the debit side and the right hand side is known as the credit side. The words ‘Dr.’ and ‘Cr.’ are used to denote Debit and Credit.
- The name of the account is mentioned in the top (middle) of the account.
- The date of the transaction is recorded in the date column.
- The word ‘To’ is used before the accounts which appear on the debit side of an account in the particulars column. Similarly, the word ‘By’ is used before the accounts which appear on the credit side of an account in the particulars column.
- The name of the other account which is affected by the transaction is written either in the debit side or credit side in the particulars column.
- The page number of the Journal or Subsidiary Book from where that particular entry is transferred, is entered in the Journal Folio (J.F) column.
- The amount pertaining to this account is entered in the amount column.