QS Study

Steps and Ways for Preparing and Delivering Effective Speech

Business executives, social activists, political and religious leaders deliver speeches on a regular basis on their respective areas of works. Through speech, they try to communicate information, ideas, wishes and opinions to their colleagues and peers. Hence, delivering effective and convincing speech is very essential. For the purpose of delivering effective speech, the following steps or ways should be followed:

Determining the purpose: Before delivering speech, the speaker should determine the objective clearly. The objective of speech may be to inform, to persuade or to convince others.

Analyzing the audience and occasion: Success of any speech depends on proper understanding of the meaning of speech by the audience. Therefore, the speaker must consider the age, education, profession, interest, attitude, likings and disliking as well as the nature of occasion at the time of delivering of speech.

Selecting the main idea of speech: In this stage, the speaker selects the main theme of the speech. Moreover, in order to present the main theme, the speaker can include other relevant subjects or topics.

Enquiring the information: Generally, sufficient information is not always readily available. Therefore, in order to make the speech worthwhile the speaker should enquire and collect relevant information from various sources.

Arranging data and writing draft: After collecting relevant information, a draft of speech should be developed. The speaker should read the drafted speech over and over ages ad than develop the final speech. A well-organized speech is made up of three elements such as (a) Introduction. (b) Body and (c) conclusion.

Selecting the methods of delivering speech: In this stage, the speaker selects the proper method of delivering the speech.

Arranging visual aids: Various visual aids such as chart, graph, diagram, picture, model etc. can be used for presenting the speech effectively. Before the speech session, appropriate visual aids should be arranged so that these are readily available at the time of delivering speech.

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