Meaning of Company Secretary - QS Study
QS Study

Meaning of Company Secretary

The term ‘secretary‘ is derived from the Latin word `secretarius’, the meaning of whit is ‘a confidential officer.’ Secretary is one to whom secret matters are entrusted and he has to maintain secrecy of the works he deals with. In earlier times, a secretary was entrusted only to conduct correspondence for kings and other high dignitaries.

Now in modem times, the duties and functions of company secretary have become very wide and varied as compared to ancient concept. Company secretary is mainly responsible for looking after the secretarial works. He generally maintains liaison with the board of directors, employees, shareholders, and other outside parties. Now a day, company secretary is one of the most important persons who perform some specified duties in the company form of business. The functions that are performed by company secretaries ate maintenance of hooks and registers as required by the Company’s Act, issue of share certificates, certification of shares, recording of transfer of shares. Reparation of agenda, issuing notice of meetings, arranging and attending meetings, dates the minutes, sending returns to the registrar etc.

Now a day, company secretary is one of the most important persons who perform some specified duties in the company form of business. The overall functions of a company can be of two types; management of the business and secretarial work. The latter includes maintenance of books and registers required by the Company’s Art, issue of share certificates, certification of shares, recording of transfer of shares, preparing agenda, issuing notice of meetings, arranging and attending meeting, drafting the minutes, sending returns to the registrar etc.