Functions of a Private Secretary - QS Study
QS Study

Functions of a Private Secretary

It is impossible to formulate a specific list of functions of private secretary. The functions of a private secretary mainly depend on the nature of his employer’s business. He has to perform as he is asked by his master. However, the following functions are generally performed by the private secretaries:

Routine office works: Private Secretaries are mainly responsible for performing various routine office works of their respective employers. Sending and receiving letters; filling, indexing and preserving the important papers and documents; taking dictations and composing them in computer etc., are the main office works of a private secretary.

Maintaining public relation: Privet secretary acts as the mouth-piece and liaison officer of his employer. He attends the guests and visitors, conducts correspondences, receives telephone calls, and arranges meetings and interviews in favour of his employer.

Functions related to meeting: Private Secretary also performs various activities related to meeting on his employer’s behalf. He prepares and distributes notice and agenda of the meeting, arranges and decorates the meeting place, assists the employer in conducting the meeting session, writes the minutes of the meeting etc.

Maintaining accounts: Sometimes private secretary maintains the accounts of income and expenditure of his employer lie looks after the personal income and expenditures, bank accounts etc. and also pays out the insurance premium, utility bills etc. of his employer.

Other functions: Private secretaries also perform many other personal and official duties of their masters such as,

  • Looking after the children of the employers,
  • Attending the guests and visitors of the employers,
  • Informing the employers about their participation in different programs.