Factors that should be contained in every circular letter: Circular letter is one of the oldest types letter. This kind of letter originated in ancient time when people felt the necessity of circulating any message to a large number of people at a time in the same way. Regardless of its type and purpose, every circular letter should consider the followings:
- Appropriate letterhead containing name, address, nature of business etc.
- No inside address, as it is not written for a particular reader.
- No subject line.
- A polite, humble, and courteous salutation.
- Easy, simple sweet language.
- Attractive and convincing layout.
- Logical and sequential description of the subject matter.
- Positive writing approach.
- In arranging the message due importance should be given to the convenience of the concerned parties.
- Writing in ‘you’ attitude.
- A humble, polite and gentle complementary close.
- Different color format can be used in some special cases.
- Above all, the writers name, signature and designation should be written at the end of the letter.
