Advantages of using Memo - QS Study
QS Study

Advantages of using Memo

Memo is the most commonly used written tool of internal communication. Managers heavily rely on the use of memo because of its following important advantages:

Avoiding distortion of information: Memo helps to avoid distortion in messages that occur in internal oral communication

Avoiding misunderstanding: Memo provides all concerned with the same information. Therefore, there is little chance of any misunderstanding between the recipients of a message.

Preserving information: Since memo is a written document, it can be preserved. Such preservation develops an information base in the organization and any one can access it whenever he needs.

Maintaining consistency: Memo also helps managers to maintain consistency in their actions and decisions for recurring problems. By examining the previous records, they solve similar problems in a similar way.

Quick exchange of information: The use of memo is restricted within the boundary of the organization. Therefore, through writing memo any information can be exchanged throughout the whole organization very quickly.

Concise presentation of information: Memo is generally written concisely. Whatever the subject of memo is, it is written directly and concisely.

Less expensive: Memo is a less expensive medium of communication. It does not require any mail or telephone expenses.

Use as reference in future: Since memo is a written document, it can be preserved and used as reference in future.